VOLUNTEER AUTOMATION AGENCY

Marc Pocus

AI chatbots & workflow automation for small businesses, warehouses, and manufacturers — built on n8n, Make, and Zapier by someone who's spent 20+ years in operations, not just in the tooling.

Get the 48-Hour Automation Audit See sample n8n workflows
marc@vaahq.com (615) 397-7069 Manchester, Tennessee

Services

Fixed-price, fixed-scope. You always know what you're getting and what it costs before we start.

$247

48-Hour Automation Audit

Answer 10 questions about how your business runs. Within 48 hours you get a video teardown of your 3 biggest automation opportunities, with hours-and-dollars ROI estimates and a one-page action plan.

Feeds into implementation work · Start the intake form →
$497 / $1,200 for 3

SOP in a Week

One 45-minute interview about a process your team currently runs on memory. Seven days later you get a clean, step-by-step SOP anyone can follow — and every SOP reveals automation opportunities.

Delivered in 7 days
$497 setup + $297/mo

Speed-to-Lead AI Responder

Never miss another inbound lead. Missed calls get an instant text-back, leads get qualified and booked automatically, and everything logs to your CRM with follow-up built in. Set up with proper SMS consent handling.

Setup + monthly retainer

Sample builds

Concept workflows and demos — not client work. They show how I think and what I can build for your business. Importable n8n templates for several of these live in my workflow templates repo.

Equipment assignment & scheduling

SAMPLE

A powered-industrial-truck (forklift/PIT) fleet assigned by memory and radio calls. This demo workflow replaces that with an automatic match-and-notify system.

REQUEST equipment needed READ equipment status MATCH available unit AVAILABLE log · mark in-use · notify NONE FREE notify — no equipment
Sample workflow structure — branching on real-time equipment availability
01

Request comes in

An employee or supervisor submits which type of equipment they need and where.

02

Live status check

The workflow reads current equipment status instead of relying on someone's memory of what's free.

03

Match & branch

If a unit is available, it's assigned automatically. If nothing is free, the requester is notified immediately instead of waiting on a radio call.

04

Log & notify

The assignment is logged, the equipment is marked in-use, and the assigned employee gets notified — no manual paperwork.

Designed to:
0
radio calls needed to find equipment
1
source of truth for what's in use
<1 min
from request to assignment

Inventory reorder engine

SAMPLE

Stock checked manually and reordered reactively — after a part ran out, not before. This demo workflow watches levels continuously and triggers the reorder itself.

CHECK LEVELS on a schedule COMPARE vs. reorder point FLAG LOW items below threshold NOTIFY reorder + log entry
Runs on a schedule — no one has to remember to check the sheet
01

Scheduled check

The workflow reads current stock levels from the tracking sheet on a set interval — no manual walk-through needed.

02

Threshold comparison

Each item is compared against its own reorder point, so fast-moving parts get flagged sooner than slow-moving ones.

03

Reorder + log

Anything below threshold gets flagged, the right person is notified with what to order, and the action is logged — a record of what was reordered and when.

Designed to:
0
manual stock checks required
before
reorders happen before stockouts, not after

Design targets describe what each demo is built to do — not measured client results.

Other sample builds

Shipment Delay Alert SAMPLE
Monitors shipment status and flags delays to the right people automatically, cutting down on manual tracking.
n8n · API polling · notification routing
Production Line Monitor SAMPLE
Surfaces line-status data into a simple live dashboard so supervisors aren't walking the floor to check status.
n8n · dashboard · live data feed
Lead Qualification Workflow SAMPLE
A 5-stage pipeline — capture, scoring, instant response, logging, follow-up sequence — for a service business's inbound leads.
n8n · AI scoring · CRM integration

About

I'm Marc Pocus, founder of Volunteer Automation Agency in Manchester, Tennessee. I've spent 20+ years working in warehouse and manufacturing operations, so I build automations for the way work actually happens — not the way software assumes it does.

I work with n8n, Make, and Zapier, and I take on a limited number of projects alongside my full-time operations work. That keeps every build personal: you talk to the person doing the work, and the work is scoped to what actually saves you time and money.

n8n Make Zapier AI chatbots SMS automation Google Sheets Slack CRM integrations